Managing an Event

An event can be a run by a conservation community, an individual or a collection of tasks given to the third party contractor. An event is a collection of activities. A event is also a job.

An event might run for a couple of hours on a single day or over many days or weeks.

An event must belong to a project.

Examples of an event.

  1. One predator control pulse.
  2. One five minute bird count.
  3. A meeting to discuss neighborhood planning or work.
  4. A weeding day or litter day.

Create an Event

Follow the steps below to create a new Event.

Step 1 – Start with a Project
  1. An event must belong to a project, so start by clicking the Projects menu.
  2. Click on the Projects menu item.
  3. Open the Project that will have  the event.
Step 2 – Add the new Event

From the Project

  1. Click the + button on the Event grid.
  2. Click the New Event button.
Step 3 – Add Event Details and Save

When the new Event page loads,

  1. Give the event a logical name that others will understand.
  2. Dates for events are very import.
    • The planning Start Date defaults to today’s date. You can make this date an earlier date, but not a later date. We include the planning start date because we want to add the time spent in planning meetings and prep work such as setting up the day before.
    • The event start date and time. If the event on just on one day, then you will include the start time. If the event is run over several days or weeks (like a predator pulse) then you will just add the start date.
    • The event end date and time. If the event on just on one day, then you will include the end time. If the event is run over several days or weeks (like a predator pulse) then you will just add the end date.
    • When creating a new event, you will leave the Closing end date blank. Once the event is completed and all post event work has been done, then the closing end date can be added and the status set to completed.
  3. Click Save.

Editing or closing an event.

An event can be edited/updated or closed using the Ecotrak desktop system or the Ecotrak mobile app.

We advice that event data is updated in close to real time as possible. When data is added in real time, the data is always more accurate.